NoteKai
Generate skilled, Medicare-defensible documentation in seconds— without storing PHI and without changing your EMR
Generate fully skilled PT/OT/SLP notes from short bullet points. Evaluations, daily notes, progress notes, and discharge summaries— all formatted automatically
Copy/paste into your current system. No integrations, setup, or IT involvement. Compatible with all platforms
Built with strict clinical rulesets to ensure skilled language, medical necessity justification, and compliance across PT, OT, and SLP
Reduces documentation time by 60-80%
Produces consistent, defensible skilled language
Eliminates under-documentation errors
Uses discipline-specific clinical reasoning
Supports SOAP, Narrative, and Compact formats
Covers daily, progress, evaluation, and discharge notes
Zero PHI stored at any point
Works with any EMR
S: Patient reports mild knee soreness today.
O:
• Ambulated 60 ft with rolling walker and contact guard assistance to improve safety with ambulation.
• Performed 8 sit-to-stand repetitions with verbal/tactile cues for forward trunk lean to support safer transfer mechanics.
• Demonstrated 2 × 45-second standing balance tasks with intermittent UE support to enhance postural stability for ADLs.
A:
Patient required skilled PT interventions to safely progress mobility, transfers, and standing balance. Contact guard assist and clinician cueing were necessary to reduce fall risk and reinforce proper mechanics. Mild knee soreness continues to limit functional performance, indicating continued need for skilled PT to advance safety and independence.
P:
Continue with established plan of care.
No patient information is saved, logged, or retained
All processing occurs in real time
Works safely alongside any EMR
Suitable for SNF's, outpatient clinics, hospitals, and home health
Request a 5-minute demo or receive a link to try the app with your own sample bullets
HIPPA-aligned • No PHI stored • EMR-compatible
© 2025 NoteKai. All rights reserved.
Terms & Conditions
Five Laps LLC dba NoteKai
Last Updated: 20251. Acceptance of Terms
These Terms of Service (“Terms”) constitute a legally binding agreement between you (“User,”
“Clinician,” “Clinic,” or “Customer”) and Five Laps LLC (“Company,” “we,” “our,” or “us”).
By accessing or using the Service, you acknowledge that you have read, understood, and agree to be bound by these Terms. If you do not agree, you must not use the Service.2. Description of the Service
The Service is a web-based platform that enables clinicians to generate draft clinical narrative text using AI models based solely on manual input provided by the User. The Service:
• Does not store, retain, or archive generated notes.
• Does not store PHI or clinical data.
• Does not replace EMR systems, billing software, or compliance programs.
• Provides text output that requires User verification.
The Service is intended solely as a convenience tool to assist with documentation drafting and is not a clinical, diagnostic, legal, or compliance system.3. Eligibility and Authorized Use
Use of the Service is limited to clinical professionals, clinical facilities, or authorized administrative staff.
Users represent that:
• They are authorized by their clinic or employer to use the Service.
• They understand these Terms.
• They will use the Service in a manner consistent with applicable laws and regulations.4. No Medical, Legal, or Billing Advice
The Service does not provide:
• Medical judgment or treatment recommendations.
• Legal, compliance, Medicare, or Medicaid guidance.
• Billing, coding, or reimbursement advice.
All clinical, billing, and compliance decisions remain the sole responsibility of the User and the clinic.5. User Responsibilities
Users agree to:
• Provide accurate, truthful manual input.
• NOT input PHI, patient identifiers, diagnoses linked to identity, or any protected data.
• Verify the accuracy of all generated text before using it in any documentation.
• Ensure that any text placed into an EMR complies with payer, clinic, and regulatory requirements.
• Maintain confidentiality and security of login credentials.
Users acknowledge that any misuse of the Service is their responsibility alone.6. Prohibited Conduct
Users shall NOT:
• Enter PHI, patient names, dates of birth, medical record numbers.
• Attempt to store, export, or replicate the Service’s backend processes.
• Use the Service to generate fraudulent documentation or misrepresent clinical care.
• Modify or interfere with the Service’s operations.
• Copy, scrape, or resell the Service without written permission.7. Data Handling, Privacy, and Security
The Service does not store:
• Clinical notes
• PHI
• Patient identifiers
• User-generated text
• Treatment details
All User input is processed transiently and discarded immediately after output is displayed. The Company retains only minimal authentication data (email + hashed password).8. Temporary Display of Generated Content
Generated text is displayed briefly on screen for User convenience. It is not saved, backed up, or retrievable once the User leaves the page or refreshes the session. Users are solely responsible for copying the generated text before closing the page.9. AI Limitations and Required Verification
The User acknowledges:
• AI-generated text may contain errors, omissions, or inaccuracies.
• AI may misinterpret clinician input.
• Output may not satisfy Medicare, Medicaid, or insurer requirements without manual review.
Users agree they must verify every output before using it as part of official documentation.10. Service Availability, Downtime, and Modifications
The Service may experience interruptions including:
• Scheduled maintenance
• Unexpected outages
• Third-party provider downtime
• Network failures or delays
The Company does not guarantee uninterrupted availability. The Company may modify or discontinue parts of the Service at any time.11. Fees, Billing, and Subscriptions
Payment terms:
• Fees will be billed regularly through third-party payment processors such as Stripe.
• Failure to pay may result in suspension of access.
• All fees are non-refundable unless stated otherwise.
The Company does not store or process credit card numbers.12. Intellectual Property
All intellectual property related to the Service—including design, layout, algorithms, prompts,
processes, and content—is owned exclusively by the Company. Users receive a limited,
non-transferable license to use the Service in accordance with these Terms.13. Limitation of Liability
To the fullest extent permitted by law, Company is not liable for:
• Clinical decisions or documentation errors.
• Loss of reimbursement or claim denials.
• Regulatory or payer audits.
• EMR-related issues caused by copied text.
• Lost profits or indirect damages.
• Any reliance on AI-generated text.
Maximum cumulative liability shall not exceed the fees paid in the three months preceding the claim.14. Indemnification
Users agree to indemnify and hold harmless the Company from all claims, damages, liabilities, losses, or expenses arising from:
• User misuse of the Service
• PHI entered contrary to these Terms
• Documentation errors or omissions
• Violations of payer or regulatory rules
• Unauthorized account access15. HIPAA Compliance Statement
The Service does not store PHI and is not intended to receive PHI. Users are prohibited from entering PHI. Any unauthorized PHI entry is a User violation of these Terms and not a responsibility of the Company.16. Termination
The Company may terminate access immediately for:
• Violations of these Terms
• Non-payment
• Security risks or suspected misuse
Upon termination, User access ceases immediately.17. Governing Law
These Terms shall be governed by the laws of the state in which the User operates, unless superseded by U.S. federal law.18. Contact
For legal, billing, or operational inquiries, contact support at [email protected].
Privacy Policy
Effective Date: 2025
Company: Five Laps LLC dba NoteKaiThis Privacy Policy explains how the Company (“we,” “us,” or “our”) collects, uses, discloses, and safeguards information when individuals (“you”) visit our marketing website (“Site”). This Policy applies only to the public-facing website and does not apply to use of our HIPAA-compliant clinical note generation application ("Service").The Service is covered under a separate HIPAA-aligned App Privacy Policy and Business Associate Agreement (BAA), which govern the handling of PHI (Protected Health Information).1. INFORMATION WE COLLECT
1.1 Information You Provide Directly
When interacting with the Site, you may voluntarily provide:
- Name
- Email address
- Phone number
- Organization name
- Message contents (e.g., demo requests, inquiries)
You should not submit Protected Health Information (PHI) through the Site.1.2 Information Collected Automatically
We may automatically collect:
- Device information
- Browser type
- IP address
- Referral URLs
- Pages visited
- General analytic usage patterns
This data is non-identifiable and used purely for performance, marketing, and security.1.3 Cookies and Tracking
We may use cookies and standard analytics technologies to:
- Understand visitor behavior
- Improve website content
- Analyze marketing performance
You may disable cookies in your browser settings.2. HOW WE USE INFORMATION
We use website data for:
- Responding to inquiries and demo requests
- Providing product information
- Improving website performance
- Monitoring security
- Conducting marketing analysis
- Managing email communications with subscribers
Website data is not used to train AI models or sold to third parties.3. HOW WE SHARE INFORMATION
We may share non-sensitive website information with:
- Trusted service providers (hosting, analytics, email delivery)
- Contractors supporting marketing or security
- Legal or regulatory authorities when required
We do not share, sell, or license personal information for advertising or resale.
We never accept PHI on the website, and therefore no PHI is disclosed through this channel.4. DATA SECURITY
We implement reasonable administrative, technical, and physical safeguards for website data,
including:
- SSL encryption
- Secure hosting environments
- Access controls
- Monitoring and auditing
However, no online system is 100% secure.
PHI is not accepted on the marketing website.
Any handling of PHI occurs only within the HIPAA-governed application, protected by the App Privacy Policy and the signed BAA.5. THIRD-PARTY SERVICES
The Site may use:
- Email distribution providers
- Analytics tools
- Website hosting platforms
These providers are contractually restricted from misusing your data.
The Site will never transmit PHI to third-party analytics tools.6. LINKS TO OTHER SITES
Our Site may contain links to third-party websites.
We are not responsible for their content, privacy practices, or policies.7. CHILDREN’S PRIVACY
The Site is not intended for individuals under 18.
We do not knowingly collect data from minors.8. DATA RETENTION
We retain website form submissions and business inquiries as long as needed for:
- Sales activities
- Business records
- Legal obligations
You may request deletion by contacting us.9. YOUR RIGHTS
Depending on your jurisdiction, you may have rights to:
- Access your data
- Request correction
- Request deletion
- Withdraw consent
- Opt out of marketing communications
Requests can be made via email.10. CHANGES TO THIS POLICY
We may update this Privacy Policy periodically.
Changes become effective upon posting.11. CONTACT INFORMATION
For privacy questions or requests:
Email: [email protected]
Subject Line: “Website Privacy Request”